When a company’s revenue drops, employee productivity is an area that gets most of the blame. Some part of this blame is justified, if employee productivity levels are low. However, blaming won’t help raise productivity levels; the opposite may occur. Take a cue from our 20 tips to increase employee productivity and see the difference.
Set Good Employee Mentoring Practices In Place
- Establish Employee Accountability
Clearly defined accountability lines help employees to work comfortably and establish relationships with others, with no blame games.
- Ensure Consistent Performance
Employers must follow up on milestone achievements and do regular follow up with feedback. Only this will ensure that the employee puts in consistent effort throughout the project.
- Avoid Micromanagement
Trust employees to do their jobs and give them freedom to work in their individual styles. Let them know they’re trusted, while encouraging and motivating them.
Implement Employee Reward Practices
A word of encouragement here and there works miracles with employees. They’ll work faster to hear more encouraging and motivating words from you.
Use employee productivity monitoring tools and other processes to note who’s the most productive. Recognize these people individually in private and also in public, in front of their peers and superiors.
Make sure that you award productive and successful employees with money, stock options and promotions. Such awards are the best form of encouragement for employees.
- Reach Out
Seek out employees, both the top performers and the average ones for a chat. Come across as approachable people, rather than distant managing figures. Doing this will make employees warm up to you.
Good human resource practices
- Provide Options For Additional Training
Make it possible for employees to opt for training courses that enhance their skill sets and core competencies. Offer them interest free loans, and help with the tuition fee if possible. You will earn employee gratitude and enhanced productivity, besides.
- Conduct Team Building Exercises
Take your employees to an offsite location at least twice a year. Organize team building games so that employees learn how to depend on each other and share resources. This will help make them better team players.
- Provide Written Processes For Everything
Create a detailed step-by-step process for everything, from how to redress issues with salary payments, to sexual abuse, to employee complaint redressal. Put up these processes on your Intranet for easy access.
Use The Right Employee Productivity Software
- Content Blocking Tools
Use tools such as System Gate or Ez Internet Timer to prevent employees from accessing certain websites and IM programs. Doing this will ensure that employees spend their time doing what you’re paying them to do.
- Time-Tracking Tools
With the right timer software, you can achieve maximum productivity and ensure that people complete their work within an allotted time period. These tools allow both you and the employee to track and analyze time wastage.
- Tools To Monitor Internet Access
Use software tools provide you a report of the sites your employees visit, how much time they spend on each site and so on. When employees know you’re using such tools, they’ll automatically restrict their online activities, thus enhancing productivity.
Enable Employee-Friendly Processes
- Keep Communication Channels Open
Make it possible for any employee, big or small, to walk into a senior manager’s room for complaint redressal. Listen to employee suggestions and reward them for good ones.
- Pay Well
Do an annual survey of salaries for all levels in your industry and pay your employees accordingly. This will keep them from looking out for other jobs and keep them productive.
- Enable Regular Reviews And Feedback
Conduct two performance appraisals each other, along with a mini-appraisal every quarter. This will help employees understand and increase their performance metrics. Deliver the feedback respectfully but firmly.
- Train Managers To Be Humane
A good manager can help achieve greater productivity levels just by being respectful, understanding, firm yet kind, and easy going. Train your managers on how to deal with troublesome employees, how and when to encourage, reprimand and motivate. Build managerial assets and you’ll see the difference it makes to employee productivity.
- Set Realistic Targets
Know how much is achievable within the available time, given the employee’s skills and abilities. Setting targets that are either way above or below employee abilities will result in burnout, or boredom.
- Emphasize Team Work
Initiate team building exercises to encourage team bonding, inter-team dependency and team work. Employees, who feel that they are valued, wanted and much appreciated members in a team always perform better. Team work also encourages a healthy competition, which raises productivity levels.
- Rotate Tasks
For example, ask your coder to do some technical writing, or ask your graphics designer to create mockups. This increases an employee’s core competence, reduces boredom and monotony.